Privacy Policy

General Data Protection Regulation 2018

Worplesdon Garden Club (the Club) stores basic essential information about its members both as selected paper copies and in electronic format. This information may be held by the Chairman, Treasurer, Secretary, and members of the Committee. Contact information is not shared with any other organization and is used for collection of subscriptions, and sending information about the Club and the Club’s events, including newsletters.

We may process and store your name, address, email address, telephone number, photographs, records of any awards or cups won, reservation and bookings for outings or other Club events that require bookings. We hold records of payments made by you or made to you. Financial information and financial transactions of the Club will be made available to our independent Auditor of Club Accounts.

Some information such as Annual Show participants and winners, and photographs from Club activities may be published in the newsletter, on the website, on the Club's Facebook page, and the local press. This information may be viewed by the general public. Some Committee member details may also be published as contacts for Club activities with their personal approval.

Joining Worplesdon Garden Club or renewing membership will authorize the Club to retain your contact details for as long as you are a member. You may request details of your personal information held by the Club at any time. Data will be destroyed within two years of leaving the Club or sooner in receipt of written notification. You may at any time request that the Club deletes your contact details and no further communication will be able to be made. Some information such as names and previously public information may be retained as part of the historical record of the Club.

Members have the right to request access to, changes to, or erasure of personal data by contacting the Chairman or Secretary, and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office, about the processing of personal data if you feel the Club have used it for a purpose not stated above.